Plats

Requesting a copy of a document filed with the County Clerk's Office *must* be sent to us in writing. It will need to include the name of grantor/grantee along with the book and page number and recorded date. All copies are $1.50 excluding mortgages and certified copies. Mortgages are $5.00 and certified copies are $5.00 for the first three pages and $.50 each additional page.

Condominium Floor Plans

Simultaneously with the recording of the Master Deed (Lease) there shall be filed in the office of the County Clerk a set of the floor plans of the building or buildings. KRS 381.835

Condominium Plats (Floor Plans) require:

  1. The layout, location, unit numbers and dimensions of the units,
  2. The name of the property or that it is has no name
  3. Certification from a registered architect or professional engineer that the plans fully and accurately depict the layout location, unit numbers and dimensions of the units as built
  4. If the plans do not include a verifying statement by such architect or engineer, that such plans fully and accurately depict the layout location, unit numbers and dimensions of the units as built, there should be recorded prior to the first conveyance of any unit and amendment to the declaration to which shall be attached a verified statement of a registered architect or professional engineer so certifying as to the plans therefore filed, or being filed simultaneously of such amendment.

Click here for Fee Schedule for Land Records.

Back to Top

Plats with Planning Commission

KRS 100.283, the County Clerk shall record Plats after approval by the Planning Commission. The document must have the following:

  • The Plat must have the approval of the planning commission and the commission’s certificate signed and dated (KRS 100.277)
  • The Plat requires the surveyor’s certification, signed and dated and his seal (KRS 322.400)
  • The Plat cannot exceed 24” X 36” in size (KRS 100.283)

The statutes do not give additional specific requirements for plats, however the fact that a survey or plat describes the land, it is presumed that the survey or plat must have:

  • The owner’s signature
  • Source of title

Planning Commissions can provide additional regulations governing recording requirements, such as the size of the document may be smaller than the statute indicates

Back to Top

Revocation of Subdivision Plat

Per KRS 100.285, the statutes allow for the revocation of a Subdivision Plat if there is a Planning Commission. The requirements are as follows:

  • All persons owning land comprising a subdivision must apply to the Planning Commission, including all dedications of public facilities, easements and rights-of-way
  • Before any Plat shall be revoked, all owners shall, as part of their application for revocation, state under oath that no person has purchases a lot shown on the Plat
  • A revocation shall become effective only upon:
  • A notation on the margin of the recorded Plat stating that such Plat has been revoked and the date of such vote of revocation; such notation shall be signed by the chairman, secretary, or other duly authorized officer of the commission; and
  • A written approval of such revocation filed with the commission, duly signed by each entity to which an offer of dedication of any public or private facility, easement or right-of-way was made on the Plat.

In today’s environment, notations on margins cannot be used if the medium for storage is digital or microfilmed. In these cases, the County Clerk must provide a method for linking the Revocation Plat with the original Plat.

Click here for Fee Schedule for Land Records.

Back to Top

Plats without Planning Commission

A Deed and a Plat are two legal instruments that relate to each other. Therefore, it can be argued that many of the requirements for a deed are also requirements for a plat. Refer to OAG 83-237 “…A deed is a present grant of an interest in real estate. 26 C.J.S., Deeds, 1, pp. 581-582. The court said in Terrill v. Kentucky Block Cannel Coal Co., 290 Ky. 35, 160 S.W.2d 326 (1942), that if the effect of an instrument, regardless of what it is called, is to sever the estate and to vest title to a certain part of it in another, it is a deed. A deed to be valid must pass some present interest vesting in the grantee upon delivery thereof. Spicer v. Spicer, 314 Ky. 560, 236 S.W.2d 474 (1951). Of course, a deed, to be valid, must contain a description of the property to be conveyed. The test as to sufficiency of description in a deed is whether the land can actually be located therefrom. Casteel v. Pennington, 228 Ky. 206, 14 S.W.2d 753 (1929).

The statutes provide the following document requirements for a Plat:

  • The Plat cannot exceed 24” X 36” in size
  • The Plat requires the surveyor’s certification, signed and dated and his seal

The statutes do not give additional specific requirements for Plats, however the fact that a survey or Plat described the land, it is presumed that the survey or Plat must have:

  • The owner’s signed certification; signature must be notarized
  • Source of title

The purpose of a Plat or survey is to provide a map of the property. Land survey is defined in KRS 322.010. Part of the definition includes:

  1. Determination or establishment of the facts of size, shape, topography, and acreage;
  2. Subdivision, division and consolidation of lands;
  3. Preparation of physical written description for use in legal instruments of conveyance or real property and property rights;
  4. Preparation of subdivision record Plats

Click here for Fee Schedule for Land Records.