Cancel Registration

Vehicles Sold or Moved Out-of-State

If the owner of a vehicle/boat/trailer sells or moves a vehicle/boat/trailer out-of-state, that owner must cancel that vehicle/boat/trailer with the clerk’s office. Even if the vehicle/boat/trailer has been transferred in that other state, the Transportation Cabinet in Kentucky may not receive notice from that state for up to a few years. In some cases, the Transportation Cabinet may never be notified of vehicles/boats/trailers transferred into other states. It is the Kentucky owner’s responsibility to notify the clerk’s office if they sell or move their vehicle/boat/trailer to another state. If the clerk’s office is not notified, the Kentucky owner may continue to be assessed tax on the vehicle/boat/trailer. Individuals that have moved out-of-state and not notified the clerk’s office may have years of taxes due if they ever move back to Kentucky. All taxes will be attached to the Kentucky owner’s Social Security Number and will prevent that person from performing any vehicle/boat/trailer transactions where their name is listed on the vehicle/boat/trailer. Canceling a vehicle/boat/trailer for out-of-state purposes is an easy transaction if it is done in a timely manner. The longer the delay before canceling a vehicle/boat/trailer sold out-of-state could result in taxes and possible penalties and interest on the taxes against the previous Kentucky owner.

 

The following documents and information are required: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

  • Proof of Sale- that could be a copy of the Kentucky title signed over to the out-of-state resident, copy of out-of-state resident’s registration proving vehicle has been transferred into their name in a different state. An alternative proof of sale is an affidavit located in the clerk’s office. The Kentucky owner would need their driver’s license, the vehicle/boat/trailer information (VIN for vehicles and trailers, KY# for boats), and the sale information to complete the affidavit (i.e. out-of-state owner’s name, the state it was transferred to and the sale date.).
  • License plate(s) for all Kentucky vehicles must be surrendered at the time of transfer. If the license plate has been lost or destroyed, an affidavit is available. The Affidavit for Non-Exchange County section of the Affidavit of Replacement Form # TC96-167 must be completed, stating the reason for loss of plate and signed and notarized. Signatures must be notarized.
  • All liens must be satisfied before completing the out-of-state cancellation. The termination statement must be completed by the financial institution and signed then submitted to the clerk.
  • All taxes must be paid in full on the vehicle/boat/trailer before the clerk’s office can cancel the vehicle/boat/trailer as sold/moved out-of-state.

 

Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.


Failure to Transfer Title/Incomplete Transfer

Although it is not recommended by the clerk’s office, there are times when a seller and buyer cannot transfer a vehicle/boat/trailer together. Sellers who sign a title over to a buyer risk the possibility of the title not being transferred. This can result in the seller being liable for any further years of property taxes, crime and/or damage done by the vehicle/boat/trailer if the buyer has not transferred the title. It is the clerk’s recommendation that sellers who will not be present for the transfer, request a copy of the completed transfer from the buyer before releasing the vehicle/boat/trailer to the buyer. If for some reason a seller has released the vehicle/boat/trailer and the buyer has failed to transfer the title, the seller can cancel the registration stopping all further years of property taxes. A seller must wait at least fifteen days from the date a title was signed over before processing an incomplete transfer. Canceling the registration will only eliminate additional years of property tax. The cancellation will not keep the seller from possible liability of any crime or damage that the buyer does while driving the vehicle. The cancellation will prevent the buyer from licensing the vehicle until they complete the transfer.

 

The following documents and information are required: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

  • Proof of Sale-that could be a copy of the Kentucky title signed over to buyer. An alternative to the proof of sale is an affidavit located in the clerk’s office. To complete the affidavit, the Kentucky owner would need their driver’s license, the vehicle/boat/trailer information (VIN for vehicles and trailers, KY# for boats) and the sale information (i.e. buyer’s name and the sale date).
  • All liens must be satisfied before we can cancel the registration. The termination statement must be completed by the financial institution and signed, then submitted to the clerk.
  • All taxes must be paid in full on the vehicle/boat/trailer before the clerk’s office can cancel the registration as incomplete transfer.